Some companies are wary about giving away too many personal details to an outside salesperson. People who work in sales and business development need to reach out to potential clients. Using “To Whom It May Concern” can be useful in these situations, but we still recommend using one of its alternatives instead.Ī prospecting letter. However, you may not have a specific recipient in mind. When you’re trying to find out about potential job positions that aren’t publically listed, you can send a letter of interest to sell yourself. In times where you need to introduce yourself or another individual to a large group via email, “To Whom It May Concern” can be an option to address a general audience.Ī letter of interest. Or, they’ll be applying to several different companies and they need a generic greeting that works for everyone.Ī letter of introduction. Sometimes, a friend or coworker might need to list someone who knows them well as a reference, but they might be unsure who you will need to write the letter to. However, you might not know who you will need to address.Ī letter of recommendation. Voicing a concern in a formal letter is an excellent way for you to do it. There are moments in life where you might feel as though you are not satisfied with a situation. Here are some example of when it is appropriate to use “To Whom It May Concern:” Show More When to Use “To Whom It May Concern” To find the recipients name you should check the job listing, check the company’s website, and use networking websites before using the phrase. You should not use this phrase when writing a cover letter or a letter on your own behalf. “To Whom It May Concern” is appropriate to use: ![]() We’ll cover when and how to use “To Whom It May Concern,” as well as alternatives and examples to pull all our tips together. ![]() While the phrase “To Whom It May Concern” is something many people learn in school, it’s not a salutation that most people are totally comfortable using.Īnd there’s good reason for that, in today’s world, where researching an email or letter’s recipient is usually quite simple, recipients are often inclined to ignore messages that aren’t personally addressed. This phrase should not be used when writing the letter on your own behalf or if you have information about the reciepient. When using “To Whom It May Concern,” it should be used when you have no way of knowing who will read your letter or even what their position will be.
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